Charter

1. Name and Location:
The name of the group shall be The Fort Yargo Living History Society, Inc., (Hereafter referred to as the Group), and its location shall be at Fort Yargo State Park, Winder, Ga.


2. Definition:
The group is considered inclusive of the participants recreating the lifestyle of the 1793 families and persons, their "dependents," Indian ("Native American") interpreters, and associated civilian interpreters, depicting the period between 1775 and 1800 in the region around Fort Yargo.


3. Purpose:
The purpose of the Group shall be:
a. To serve as a volunteer auxiliary to the Fort Yargo State Park. To preserve and recreate, to the best of
our ability, the time period described above.
b. To perpetuate the history of the post-Revolutionary War and associated Indian period, and
accomplishments of those people, through historical research from the viewpoint of the settlers, their
dependents, and the native peoples who inhabited the area around Fort Yargo area circa 1793; to accurately depict the arms, equipment, clothing and manners, and lifestyle of the period; and to actively participate in commemorative recreations and other historical activities.
c. To encourage the preservation of typical civil, religious and social customs of the white settlers, as
well as those of the Cherokee and Creek inhabitants of the area at that time.
d. To promote the above objectives through sponsoring of, and participation in, Living History weekends, militia musters, invitational events, educational workshops, historical demonstrations, and the
exchange of historical research data.


4. Accountability:
The Group shall be governed by the laws and regulations imposed by the State of
Georgia, and its agencies. The Group will engage in no activities that would bring discredit upon the State of Georgia or reflect adversely upon it.


5. Membership:
Membership is by invitation of the Group, but is open to all persons, regardless of race, religion, sex,
or ancestry. As this is an historical depiction, however, members who are living historians must portray a character consistent with their appearance and role in the late 18th century. To be invited to join the Group, an individual must be nominated by a member of the Group, and receive a simple majority in a vote of acceptance.


6. Governance: A Board of Directors will govern the routine business of the Group.
a. Directors will be elected by active members designated as "Regular Members" (in the Bylaws) at the
Elections Meeting, which shall be the first official meeting of every other calendar year (even years).
Nominations shall come from the Regular membership, and a majority vote shall elect each position on the Board.
b. Any Director or member of a committee or other officer may resign at any time. Such resignation shall be made in writing.
c. If the office of any Director or committee member or other officer becomes vacant, the remaining
Directors in office may at their option appoint any qualified person to fill such a vacancy, and to hold office for the unexpired term until his successor shall be chosen.


7. Officers:
The Board of Directors/General Officers of the Group shall be the President, Vice President,
and Secretary/Treasurer. The Board of Directors may provide for the appointment of such additional
officers, as they may deem necessary for the best interests of the Group.
a. The principal duties of the President shall be to preside at all meetings of the members and/or the
Board of Directors, and to have general supervision of the administrative affairs of the Group.
b. The principal duties of the Vice-President shall be to discharge the duties of the President in the event
of absence or disability, for any cause whatever, of the President.
c. The principal duties of the Secretary shall be to keep a record of the proceedings of the Board of
Directors, and safely and systematically keep copies of all records belonging to the Group.
d. The principal duties of the Treasurer shall be to keep an account of all money, credits, and property of
any nature of the Group; keep an inventory of items belonging to the Group; and levy member dues if
assessed. (Note that, as the Group operates under the aegis of Fort Yargo State Park, it is not anticipated
that money or property used by the Group will be any other than personally owned property or that
belonging to the State of Georgia, and therefore not subject to administration by the Group.)


8. Meetings:
Regular meetings shall be held during scheduled Fort Yargo weekends, including any special events held during the year if needed. The Elections Meeting shall be the first official meeting of every other calendar year (even years). Notification of all meetings must be made in writing to all members of the Group at least 14 days in advance of said meeting.
a. Mail-In Ballots: Voting for Board of Directors and expression of preferences on any proposed Charter
and Bylaw changes by mail-in ballot shall be allowed for the Elections Meeting. Space for brief
commentary will be provided on the ballot. Items on the advance agenda of the Elections Meeting, such as elections of officers and amendments to these Charter and Bylaws, shall be listed on the ballot. Mail-in
ballots shall be sent to all Regular Members at least one month prior to the Elections Meeting. All mail-in ballots must be received at the Group’s office of record by one week prior to the Elections Meeting. Mail-in votes shall be added to the in-session votes of the Elections Meeting.
b. Members attending the Elections Meeting may not submit mail-in ballots.


9. Management:
a. The Group shall have no paid employees.
b. No part of the net earnings of the Group shall go to benefit individual members or other private
persons, except that the Group may pay reasonable compensation for services rendered in furtherance of
the purposes set forth above.
c. No part of the activities of the Group shall be the carrying on of propaganda, and the Group shall not
participate in any political campaign or on behalf of any candidate for public office.

10. Standing Committees:
In addition to the following, the Board of Directors may establish such committees as from time to time may be necessary.
a. Historical Research.
i. The Historical Research/Authenticity Committee is charged with examining source material to
determine the most correct style of clothing and equipment with which to create each member's
impression. The Committee shall, individually and collectively, continuously research the
period and present to Group members any relevant data collected. The Committee shall monitor
the dress, camp and demeanor of Group members and make recommendations for changes as
necessary based on documented data. The Committee will review all documentation presented
by other members, and determine if changes may be allowed on the basis of the data. Should a
member or prospective member have documentation showing a variance to unit standards, the
Committee shall examine said documents and render a decision by majority vote of the entire
Committee whether to accept the change or disallow it.
ii. The interpretive history volunteers at Fort Yargo operate under the ultimate control of the
Fort Yargo Committee.


11. Amendments:
This Charter of The Group may be amended or changed by a 2/3 vote of Regular
Members at any regular meeting.

 

 

BYLAWS
These rules apply equally to all members:

I. Membership:
1. Membership in The Fort Yargo Living History Society, Inc., is open to all persons, regardless of race,
religion, sex, or ancestry. As this Group is involved in the hobby of historical depiction, however, members who are living historians must portray a character consistent with their appearance and role in the late 18th century.
2. A "Regular Member" is defined as one who has been nominated and achieved a simple majority vote of acceptance.
3. To be eligible to be a regular member, a person must be at least 18 years of age and have an interest in
Fort Yargo history and culture. (Also, the person must not have been convicted of a felony and not be an
abuser of illegal substances.)
4. Regular membership confers the right to vote in Group elections and other votes.
5. A regular member will be dropped from the rolls for non-participation if satisfactory participation is less than half the regular of special meeting held in a calendar year. The member will first be notified of the intention to be dropped from the roles and will be given the chance to respond.
6. An "Associate Member" is defined as one who occasionally attends events at Fort Yargo. Associate
Members are not considered voting members, but are free to attend any weekend, as long as they are in
prescribed correct clothing and adhere to all rules set forth in the Charter and Bylaws. Prospective
Associate Members must apply to the Programs Manager before participating, in order to be informed of all rules and conditions. If an Associate Member wishes to attend more than half of the scheduled event weekends, the he/she must go through the membership process as outlined in II, below, and adhere to the guidelines in I.1-I-5 above.


II. Membership Nomination:
1. A prospective member must be nominated by a member of the group that is familiar with, and able to
vouch for, the character and qualifications of the individual to the Group.
2. It is desirable that a prospective member should have an active interest in the history and preservation of Fort Yargo as a historically significant site.
3. Acceptance into the Group automatically grants to the member full voting privileges


III. Membership Expectations:
1. The success of this Group depends on the willing cooperation of members to work as a team in
cooperation with the Park Management and the elected leadership. Persons who have trouble working in a structured environment, or who advance a personal agenda rather than support the program may have difficulties adapting to the Group.
2. The Group emphasizes that this is a family participation hobby, as it must be to depict the historical
situation. Inappropriate behavior by any member is the fastest way to turn off family participation and lose local support.
3. Members are assumed to be dedicated enough to assume the responsibility for meeting participation and participation in committees to which assigned.
4. No member will be allowed to engage in physical or personal verbal abuse of another member or the
public. Ladies and gentlemen, must act as such.
5. No interpersonal interplay that is considered harassment will be tolerated.
6. Personal and property safety of members and the public will not be jeopardized by any conduct for any reason, including "historical accuracy." Any identified safety problem results in an immediate suspension of activity until resolved. Anyone observing a safety problem should immediately say, "As you were!", and identify the problem.
7. Sponsor adults of this Group are responsible for their sponsored minors (persons under age 18) who
attend any Group functions. This responsibility includes the minor's safety. The sponsor is responsible for the minor's conduct and good behavior. Minors whose activities are disruptive may be required to leave the Group or event.
8. Acceptance of membership does not obligate the Fort Yargo State Park or the Fort Yargo Living History Society in any manner. Acceptance of the guidelines of the Group indicates that the member will hold harmless The Fort Yargo Living History Society, Inc. and it’s members, Fort Yargo State Park and it’s employees, The Friends of the Park and their members, and the State of Georgia and it’s employees.


IV. Suspensions and Dismissal for Cause:
This Group operates as an auxiliary of Fort Yargo State Park. Membership is a privilege and not a
right.
1. A member will be officially notified in writing by the Board of Directors if any behavior is unacceptable.
2. The first step in conflict resolution shall be a meeting of the Board of Directors with the offending
member, in order to review the problem and try to reach a solution agreeable to all. After conclusion of this meeting, the Group will be notified of the meeting and the outcome.
3. Suspensions: The second step in conflict resolution shall be suspension. The Board of Directors shall
have the authority to suspend a member from the Group for cause. Suspensions for cause may include, but is not limited to, the member failing to live up to the charter, bylaws, or regulations of the Group.
a. Potential conflicts or unacceptable behavior by a member shall first be brought to the attention of the
Board of Directors by any Regular Member, or committee member.
b. The Board of Directors may call a meeting of the Directors at any time in order to discuss said
conflict.
c. Suspension call consist of removal of voting rights of Regular Members, as well as cessation of
activities with the Group for an amount of time to be decided upon by the Board of Directors, but not to
exceed six months.
d. At the end of the set suspension period, the member will be allowed to resume full participation with
the Group.
e. The above review and suspension process may be repeated as necessary, at the discretion of the Board
of Directors.
f. The Group will be notified of the suspension, and will be notified when the offending person is
allowed to resume participation.
4. Dismissals: The final step in conflict resolution shall be dismissal. The Board of Directors shall have the authority to dismiss a member from the Group for cause. Dismissals for cause may include, but is not
limited to, gross violations by the member of the charter, bylaws, or regulations of the Group, or repeated suspensions for the same or similar reasons.
a. Gross violations by a member shall first be brought to the attention of the Board of Directors by any
Regular Member, or committee member.
b. The Board of Directors may call a meeting of the Directors at any time in order to discuss said
violations.
c. A member may be dismissed from the Group for cause by a 100% vote of the members of the Board
of Directors.
d. The Group will be notified of the dismissal.


V. Off-site Participation:
1. The Group is regularly invited to participate in activities away from the Park. While representing the
Group at another site, members must abide by all provisions of the regulations of the Group, in addition to any local safety or other rules imposed at the site

VI. Amendments:
1. Amendments: These By-Laws of The Fort Yargo Living History Society, Inc., may be amended or
changed by a 2/3 vote of Regular Members at any regular meeting,.